See how much of a consultant's available time was billed, how busy they really were and how far they are from your target. Free, no sign-up, nothing leaves your browser.
Available hours = weeks × weekly hours − days off × (weekly hours ÷ 5).
Billable utilization = billable hours ÷ available hours.
Total utilization = (billable + non-billable hours) ÷ available hours.
The utilization rate is the share of a consultant's available hours that went into client work. Two versions are common:
Available hours are the hours in the period minus public holidays, vacation and sick days. Leave them in and everyone who took time off looks under-used.
A consultant works 40 hours a week. Over 4 weeks with 2 days off, that is 4 × 40 − 2 × 8 = 144 available hours. They billed 108 hours and spent 20 hours on internal work.
These are the numbers the calculator above starts with. To price the whole month, not just the gap, use the billable hours calculator.
Consulting Cockpit works out utilization and billability for every consultant every month from the hours they track, corrected for weekends, public holidays per country and approved leave. See utilization reporting and billable hours tracking.
Start Your 30-Day Free TrialDivide billable hours by available hours and multiply by 100. Available hours are the hours in the period minus public holidays, leave and sick days.
Billable utilization counts only the hours a client pays for. Total utilization also counts internal work such as sales, training and admin, so it shows how busy people are rather than how much they bill.
Many consultancies aim for 70 to 80 percent billable utilization. Above that there is little room for sales, training and internal work; well below it, capacity goes unbilled.
Yes, when someone bills more hours than they were available, for example through overtime. Treat it as a sign to check the hours or the workload.
No. Take public holidays, vacation and sick days out first, otherwise everyone who took time off looks under-used.
Yes. It reports utilization and billability per consultant per month from the hours they track, corrected for weekends, public holidays and approved leave, and counts who sits below 70% or above 100%.